A multi-shooter event multiplies output and risk in the same step. The advanced workflow is to plan accounts, coverage, and a real coordinator role so the gallery looks like one event no matter how many people shot it.
How to do it
Every shooter logs in with the same Evoto account or invited member. Mixing personal and project accounts loses frames.
The coordinator owns the project: dashboard monitoring, export-mode switches, gallery approvals.
Define coverage per time slot, not per shooter: who covers ceremony / main stage, who covers candid, who covers brand activations.
Run short stand-ups every 30 minutes during the event so coverage gaps are noticed before guests ask.
Treat private galleries as opt-in for VIP guests; everyone else uses Global + Find Me.
Try it
On the next two-shooter event, give the coordinator the dashboard and a 30-minute stand-up schedule. Most teams find that the post-event retro changes — they talk about timing, not about technical errors.
Watch out for
Leaving the coordinator as a backup shooter. They will pick up a camera and the queue will silently build.
One account per shooter merged later. Frame-by-frame consistency suffers and you waste credits re-running AI.
Source: Onboarding with Instant